Schedule Emails
- After composing, click the arrow beside “Send” and select “Schedule Send.”
- This feature is ideal for working across different time zones or sending reminders at the perfect moment.
Unsubscribe Easily
Do you have a cluttered inbox? And wants to learn how to operate Gmail efficiently by unsubscribing from unwanted emails.
- Gmails automatically identifies promotional emails and offers an “Unsubscribe” button at the top.
- This helps you clear out unnecessary emails and focus on what matters. This helps in managing your Inbox better.
Use Labels
- Labels act like folders but allow you to tag emails with multiple categories.
- Create labels by clicking “Manage labels” under the settings menu. Using labels is an essential tip for anyone wondering about the uses of Gmail to stay organized.
Create Email Filters
Filters are a lifesaver if you’re curious about how to use Gmail effectively. They automatically sort incoming emails based on the criteria you set.
- Go to “Settings” > “Filters and Blocked Addresses” > “Create a New Filter.”
- Filters can auto-label, archive, or even forward emails, streamlining your inbox management.
Undo Send
Ever hit “Send” too soon? The Gmail Undo Send feature allows you to retract an email within a set timeframe.
- Enable this feature in “Settings” > “General” > “Undo Send.”
- Choose a cancellation period of up to 30 seconds.
This is one of the most practical Gmail tips and tricks for avoiding embarrassing mistakes.
Use Gmail Templates
Templates are excellent for repetitive emails and are key to how to use Google Mail for efficiency.
- Enable “Templates” under “Settings” > “Advanced.”
Save and reuse email drafts for common responses. - Templates reduce the time spent typing and are perfect for streamlining communication.
Manage Multiple Accounts
- Add accounts by going to “Settings” > “Accounts and Import” > “Add another email address.”
- This feature lets you check all your emails in one place, making it easier to stay on top of everything.
Pause Your Inbox
To focus without distractions, you can pause your inbox. While not a native Google email feature, third-party tools like Inbox Pause can help.
- These tools stop new emails from appearing until you’re ready to view them.
- This is a great strategy for maintaining productivity.
Archive Emails
Archiving is an underrated feature if you’re curious about how to use Google email.
- Archiving removes emails from your inbox without deleting them.
- Use the archive button (box icon with a downward arrow) for emails you want to keep but don’t need in your inbox.
Use Gmail Keyboard Shortcuts
Mastering shortcuts is one of the best Gmail tips for speeding up email management.
- Enable shortcuts in “Settings” > “General” > “Keyboard shortcuts on.”
- Popular shortcuts:
- “C” to compose an email.
- “E” to archive.
- “Shift + U” to mark as unread.
Organize Emails in Categories
Gmail automatically organizes your inbox into categories like Primary, Social, and Promotions.
- Customize this under “Settings” > “Inbox” > “Categories.”
- Using categories is one of the most helpful best Gmail practices for a clean and organized inbox.
Send Emails from Different Accounts
Ever wondered how can I use Gmail to send emails from multiple accounts? Gmail makes it easy.
- Add your other email accounts in “Settings” > “Accounts and Import.”
- This allows you to send emails from different addresses without switching accounts.
By implementing these Gmail tips and tricks, you can transform your inbox into a productivity hub. Whether you’re learning how to use Google Mail, organizing emails, or managing multiple accounts, these strategies will save you time and keep your inbox clutter-free.
Start applying these best Gmail practices today, and discover the many uses of Gmail for efficient email management.
You can also read: Mastering the Call to Action: How to Drive Engagement and Sales
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Rishabh Sharma (Rish)
Founder, ICONIER Inc.
Over 7 years of experience in managing digital products with a specific focus on branding, lead generation, and delivering custom IT Solutions. Graduated from the University of London (U.K) in Business & Management. Rish saw the opportunity to improve and digitalize operations for small and large businesses by providing simple and innovative online solutions.
